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Pomodoro technique: reaching the goal in a short time



SUMMARY


One task, 25 minutes time - what sounds like a challenge is actually an effective time management method. The Pomodoro technique helps you to complete your tasks quickly and with concentration.



CONTENT

  • What tasks is the Pomodoro Technique suitable for?

  • Rules: measure time and eliminate distractions.

  • Breaks: Short changes of perspective.

  • Get through the day productively.


WHAT TASKS IS THE POMODORO TECHNIQUE SUITABLE FOR?


The Pomodoro Technique helps to complete tasks in a structured way without distractions from emails, phone calls or colleagues' questions. Not every task can be completed in the short time available. See which classic tasks you can divide into 25-minute blocks during your day.


  • Check and process mails: For most people, the day starts with reading their emails. Try to process them all in 25 minutes without opening any other tools. Set aside additional slots around noon and at the end of the day to work on your mail.

  • Telephone calls with customers or suppliers: Use a time slot (Pomodoro) to make a longer phone call including minutes or several short phone calls.

  • Team meetings or jour fixe: Do you have tasks to discuss with your team or with individual employees? Set an appointment for a maximum of 25 minutes. Then you won't digress.

  • Create guidelines: Use an interval to create a guide for new employees, for a new product or for the website after the relaunch.

  • Reports for clients: A new month has begun and you have numerous reports to deliver? Set a tight time limit for each one so as not to get lost in the numbers and analyses. Depending on the scope of the reporting, a Pomodoro may be sufficient. Helpful here: the Pareto principle

  • Paperwork: Whether writing invoices or filing - bundle these tasks.

  • Checking results: Have your service providers or employees sent work results for checking? Then check them in a concentrated manner in a short period of time and give feedback.


The short time slot allows you to focus on the actual task. There is no room for time-wasters. Is there interference from outside? Ask whether feedback in half an hour is sufficient. Then - if it is urgent - you can devote the next time slot to this request. You have tasks that need more time, but you want to schedule regular breaks in your daily routine? Then divide them into 25-minute segments or try the 52-17 work rhythm.



RULES: MEASURE TIME AND ELIMINATE DISTRACTIONS


There are several ways to measure the 25 minutes. Of course, you can also use a classic kitchen clock like Cirillo. But before the constant ticking drives you crazy and distracts you from the task at hand, a kitchen timer is a good idea. It gives you a signal as soon as the time is up. An hourglass is also particularly quiet. Of course, mobile phone alarm clocks also work - provided you don't look at your mobile phone all the time and let yourself be distracted by incoming messages.


It's also important that you don't get distracted:

  • Turn your mobile phone to silent and divert your office phone for the most important work periods.

  • Close your email program and other programs that send push messages.

  • Close the office door or put up a sign when you need absolute silence.

  • Inform your colleagues that you are using this technique.


BREAKS: SHORT CHANGES OF PERSPECTIVE


Even though the five minutes between the first four phases of work are very short, you can use them wisely. Either move to the coffee kitchen for a well-deserved coffee or soft drink, walk to the mailbox for some exercise or stand by the open window to get some fresh air. For the longer 30-minute break, you can then arrange to meet your favourite colleague for a coffee, go for a walk around the block or read an article you've been interested in all morning.



GET THROUGH THE DAY PRODUCTIVELY


For good time management, it makes sense to plan your day sensibly. Only pack your working day so full that you can realistically complete your tasks. Use the Pomodoro Technique for tasks that can be completed in 25 minutes without stress. For more extensive tasks, you can also divide them into sections and take a 5-minute break between each one.

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